Office Manager

Job Summary

Minnesota Aesthetics is seeking a highly organized, professional, and customer-focused Office Manager to join our new team. This individual will oversee daily clinic operations, support patient experience, coordinate scheduling, and ensure smooth front-office operations within our premium aesthetics and hair restoration clinic.
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This role is vital in ensuring smooth administrative workflows, maintaining a welcoming front desk presence, and supporting overall office efficiency. The ideal candidate will possess exceptional organizational skills, strong computer literacy, and excellent customer service abilities. Bilingual proficiency and experience with office management software are highly valued to help foster a productive and positive workplace.

Responsibilities

· Manage daily office and clinic operations

· Coordinate patient scheduling, confirmations, and follow-ups

· Ensure a premium and welcoming client experience.

• Provide exceptional customer service by addressing inquiries promptly and supporting client or patient interactions as needed

· Support front desk operations and administrative duties

· Maintain patient records and office organization

· Coordinate inventory and office supplies

· Handle client inquiries professionally and efficiently

· Assist management with operational and administrative task.

.Maintain organized filing systems, manage data entry tasks, and ensure accurate record-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks.

• Support bookkeeping activities such as invoicing, expense tracking, and basic financial record management
• Manage office supplies inventory, order necessary materials, and ensure the office environment remains organized and welcoming

Qualifications

· Previous office management or clinic management experience preferred

· Strong communication and organizational skills

· Professional appearance and customer-service mindset

· Ability to multitask in a fast-paced environment

· Experience in aesthetics, medical spa, or healthcare settings is an asset

· Highly reliable, detail-oriented, and proactive

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent organizational skills with keen attention to detail and ability to multitask effectively
• Strong communication skills, including phone etiquette and customer support experience; bilingual ability is a plus.
• Prior experience in medical or dental receptionist roles or personal assistant positions is advantageous
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism

Join us to be a key contributor in creating an efficient, friendly, and well-managed office environment where your organizational talents truly shine!

Pay: $20.00 - $25.00 per hour

Work Location: In person

Bilingual • Office supply management • Accounting systems • Computer operation • Google Workspace • Confidential information handling • Microsoft Excel • Patient question and concern management • Spa experience • Office activity coordination • Maintaining an organized workspace • Microsoft Outlook • Experience working in the beauty industry • Phone communication • Computer literacy • Operations coordination • Greeting customers • Salon experience • Client file management • Full-time • Assisting medical staff • Mid-level • Medical scheduling • Administrative experience • Managing clients in a customer support role • Client invoicing • Financial records management • Financial record maintenance • Office supply ordering • QuickBooks • Health record tracking • Organizational skills • Dental office experience • Customer support • Clerical experience • Med spa • In-person • Patient services management • Med spa experience • Managing patient records • Communication skills • File organization • Quality data entry • Inventory tracking • Client interaction via phone calls